Created: 24th May 2018
Last Modified: 24th May 2018
Please do notify me if you think that any of the personal information that I hold about you needs to be updated or amended.
What data is being collected, How is it collected and Why?
To be able to do my job to my best ability and carry out my contractual obligations, I collect, store and process data about you. This may include any or all of the following:
PERSONAL IDENTIFICATION DATA - collected via the contact form on my website, through email communications, from messages sent to me via social media platforms and messaging services, from notes take during phone calls between us.
Enquiry/Prospect Client Phase - any or all of the following will be collected
Booking/Client Phase - if you choose to book me for your photography requirement, I may also need to collect:
NON-PERSONAL IDENTIFICATION DATA
Website Visitor Tracking
Technical data about your computer and your visits to this website (including IP address, geographical location, browser type and version, operating system, length of visit, page views and website navigation
I use this information to carry out the services requested of me (Polly Stock Photography) in the most efficient manner and to provide you with the best service I can. It is used to:
Lawful grounds of processing data
Personal Identification Data
Enquiry/Prospect Client Phase : Legitimate Interests
Booking/Client Phase : Contractual
Marketing/Post Client Phase : Legitimate Interests (to grow my business)
Non-Personal (Technical) Identification Data : Legitimate Interests
I do not collect any sensitive data about you or carry out any automated decision making or any type of automated profiling.
Who will it be shared with?
I will never share or sell your personal information to any third parties for their own marketing purposes unless you give your express consent.
THIRD PARTY & INTERNATIONAL DATA TRANSFERS
I may have to share your personal data with the parties set out below:
I require all third parties to whom I transfer your data to respect the security of your personal data and to treat it in accordance with the law. I only allow such third parties to process your personal data for specified purposes and in accordance with my instructions.
Information may be stored and processed in and transferred to countries outside of the European Economic Area (EEA). I will ensure that certain safeguards are in place to ensure a similar degree of security for your personal data. Such as:
If none of the above safeguards are available, then I may request your explicit consent to the specific transfer. You will have the right to withdraw this consent at any time.
I have put security measures in place to prevent your personal data from being accidentally lost, used, altered, disclosed, or accessed without authorisation.
Passwords on computers, hard drives & mobile phone
Hard copies of job folders kept in locked cupboard
Cloud storage vetted to ensure compliance with relevant regulations on data privacy and security
Any products sent to you by post will be sent via the First Class: Signed for service
How long will I keep the data?
I will keep your data for as long as is necessary to fulfil the purpose which which it was collected, which may be up to 7 years for the purpose of satisfying any legal, accounting or reporting requirements. I aim to archive all images indefinitely, but remind you to create back-up copies yourself.
GDPR give you new rights over how your personal information and how it is processed. For more information see: https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/